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👥 Recruitment
🚀 Onboarding

HR Management System

Complete Recruitment & Onboarding Solution

Streamline your entire HR process from job posting to employee onboarding with our comprehensive SharePoint-based solution. Manage approvals, track candidates, and ensure smooth employee transitions with automated workflows and real-time reporting.

👥

Recruitment Module

Complete recruitment workflow from job posting to offer acceptance with automated approvals and candidate tracking.

  • 7-step recruitment process
  • 10 approval gates (R1-R10)
  • Automated candidate screening
  • Interview management
  • Background verification
  • Offer negotiations
  • Real-time reporting
🚀

Onboarding Module

Comprehensive employee onboarding from pre-boarding to probation completion with structured checkpoints.

  • 6-phase onboarding journey
  • Pre-boarding preparation
  • Day 1 induction program
  • Training & mentorship tracking
  • 3 & 6-month reviews
  • Document management
  • Compliance monitoring

System Performance

18.5
Average Days to Hire
89%
Offer Acceptance Rate
7
Days Onboarding
94%
Employee Satisfaction
HR Administrator
🔔 5
📊 Dashboard
🚀 Initiate Recruitment
✅ Approvals
🎯 Active Recruitments
📋 Job Positions
👥 Candidates
🔍 Background Checks
📄 Offer Preparation
💼 Negotiations
📈 Reports
⚙️ Settings

Recruitment Dashboard

Monitor your complete 7-step recruitment workflow with 10 approval gates across all departments

👥
Active Recruitments
18
8 in interview phase, 5 pending approval, 3 background checks
📋
Open Positions
12
5 budgeted, 7 non-budgeted (MUR 8.5M total budget)
⏱️
Pending Approvals
9
3 R1, 2 R10, 1 R02, 2 R04, 1 R03 approvals
💰
Budget Utilization
MUR 125K
Of MUR 180K monthly allocation (69% used)

Live Process: Senior Software Engineer Position

View All Processes →
1
Initiation
✓ Complete
R1
Budget
✓ Approved
2
Job Profile
✓ R10 Validated
3
Advertisement
✓ R02 Published
4
Screening
✓ 47→18 Qualified
5
Interviews
🔄 R04/R05 Active
6
Background
⏳ R03 Pending
7
Offer
⏳ Awaiting

Recent Activity

View All →
Phone Interview Completed - Alice Johnson (8.7/10)
Senior Software Engineer • R04 Approval granted • Face-to-face scheduled for Aug 25
45 minutes ago
R10 Job Profile Approved - Marketing Manager
Final validation by Finance • Salary range MUR 650K-750K • Ready for advertisement
2 hours ago
Background Check Initiated - David Wilson
World Check, NIC verification, and reference checks started • R03 approval pending
4 hours ago
New Recruitment Request - Data Analyst
Finance Department • Non-budgeted position • R1 approval required
1 day ago

Initiate Recruitment Process

Start new recruitment via employee resignation or HOD request - both budgeted and non-budgeted positions

📄 Method 1: Employee Resignation (Existing Post)

Budgeted Position

📄 Process Flow

1️⃣ Employee submits resignation letter
2️⃣ HR receives resignation and processes
3️⃣ System auto-creates recruitment request
4️⃣ No R1 approval needed (existing budgeted post)
5️⃣ Proceeds directly to Job Profile Creation (R10)
Accepted formats: PDF, DOC, DOCX

💼 Method 2: HOD New Position Request

Requires Classification

🔀 Decision Point

📈 Budgeted Position: Proceeds directly to Job Profile Creation (R10)
💰 Non-budgeted Position: Triggers R1 Approval Workflow (Finance Director + CEO)
This determines the approval workflow path

Approval Workflows (R1-R10)

Manage all recruitment approvals across the 7-step workflow with full audit trail

🚨 Urgent - Pending Approvals

5 Requiring Action
R1
Non-Budgeted Recruitment Approval
Marketing Manager • Requested by Sarah Johnson (Marketing HOD)
Budget: MUR 750,000 annually | Justification: Critical campaign launch support
ROI Analysis: Expected 15% revenue increase | Submitted: 2 hours ago
R10
Job Profile Validation
Senior Software Engineer • IT Department
Package: MUR 750K-850K + Benefits | Stage: Finance Approval (HR ✓ HOD ✓)
Skills: React, Node.js, 5+ years | Location: Ebène (Hybrid)

Active Recruitments

Track all ongoing recruitment processes across the 7-step workflow

Recruitment Pipeline

Export Data →
Position & Department Current Step Type & Budget Applications Days Active Next Action Actions
Senior Software Engineer
IT Department • REF: IT-2025-001
 Step 5: Interviews
R04 Active, R05 Pending
 Non-Budgeted
MUR 750,000
47 → 18
Qualified (≥6/10)
18 days
3 days overdue
Face-to-face interviews
3 candidates scheduled

Job Positions & R10 Workflow

Create, validate, and manage job profiles with comprehensive R10 approval workflow

Job Profile Creation & R10 Validation

Candidate Pipeline

Track candidates through screening, interviews, and background checks with detailed scoring

Senior Software Engineer - Candidate Pipeline

47 Total Applications 18 Qualified (≥6/10) 3 Final Candidates
AJ
Alice Johnson
5+ years React/Node.js • alice.johnson@email.com
8.7/10 Overall Education: 9/10 | Experience: 8/10 | Technical: 9/10 | Salary: 8/10
Phone Interview: ✅ Completed (8.5/10)
Face-to-face: 📅 Scheduled Aug 25, 2pm
R04 Status: Approved

Background Verification Module

Three-track verification: World Check, NIC, and Reference Checks (R03 Workflow)

Background Check Dashboard

🌐 World Check Reports
8
In Progress • 2-3 business days
🆔 NIC Verifications
5
Pending Compliance Officer
📞 Reference Checks
12
Completed (R03 Approved)

Offer Preparation & Communication

Generate offer letters, prepare compensation packages, and send offer emails to selected candidates

Select Candidate for Offer

AJ
Alice Johnson
Senior Software Engineer • 5+ years React/Node.js
8.7/10 Overall Background Cleared Ready for Offer
Expected Salary: MUR 780,000 • Available: Sept 1, 2025 • Notice: 1 month
Interview Score: 8.5/10 (Phone) + 8.9/10 (Face-to-face)
HOD Recommendation: Strongly Recommend
Background Status: All Clear ✅

💰 Compensation Package (MUR)

Within approved range: MUR 750,000 - 850,000
Performance-based annual bonus

Offer Negotiation Management

Track salary negotiations, manage counteroffers, and coordinate second-best candidate strategy

Active Salary Negotiations

3 Active 2 Accepted Today
Candidate Position Original Offer Counter Proposal Status Actions
Alice Johnson
Top candidate (8.7/10)
 Senior Software Engineer
MUR 750,000
+ Standard benefits
MUR 820,000
+ Enhanced benefits
 Under Review

Analytics & Reports

Comprehensive recruitment analytics, KPI tracking, and performance insights

⏱️
Time to Hire
18.5 days
↓ 12% from last month
Target: 25 days
🎯
Quality of Hire
8.4/10
Based on performance reviews
↑ 0.3 from last quarter
💰
Cost Per Hire
MUR 18,500
↓ MUR 3,200 from target
Budget: MUR 21,700
📈
Offer Acceptance
89%
↑ 7% from last quarter
Industry benchmark: 82%

System Configuration

Configure workflow parameters, approval processes, and system integrations

🔧 Workflow Configuration

Candidates must score ≥ this value to qualify (0-10 scale)
Limit qualified candidates proceeding to detailed review
HR Manager
🔔 3
📊 Dashboard
➕ New Case
📋 Active Cases
✅ Tasks Board
📄 Documents
🎓 Training
⭐ Reviews
📈 Reports
👤 Self-Service

Onboarding Dashboard

Monitor employee onboarding from pre-boarding to probation completion

🚀
Active Cases
12
5 pre-boarding, 3 Day 1, 2 training, 2 review
📅
Starting This Week
5
Monday: 2, Wednesday: 1, Friday: 2
⏰
Overdue Tasks
7
4 document submissions, 2 IT setup, 1 training
✅
Completion Rate
87%
Average onboarding completion

Live Process: Alice Johnson - Software Engineer

View All Cases →
A
Pre-boarding
✓ Complete
B
Day 1
✓ Induction Done
C
Week 1
🔄 In Progress
D
30-Day
⏳ Pending
E
3-Month Review
⏳ Pending
F
6-Month Decision
⏳ Pending

Recent Activity

View All →
IT Access Granted - Michael Brown
All system access activated • Laptop configured • Office 365 ready
30 minutes ago
Day 1 Induction Complete - Sarah Wilson
Welcome presentation • Team introductions • Policy briefing completed
2 hours ago
Document Submitted - Tom Davis
Bank details and tax forms received • Pending HR verification
4 hours ago

Create New Onboarding Case

Start onboarding process for new employee

Employee Information

Active Onboarding Cases

Track all ongoing employee onboarding processes

Current Onboarding Cases

Export Data →
AJ
Alice Johnson
Senior Software Engineer • IT Department
Week 1 - Active 7 Tasks Remaining
Start Date: Aug 20, 2025 • Manager: Michael Tech • Progress: 65%
Next Milestone: 30-Day Check-in
Due: Sep 20, 2025
MB
Michael Brown
Marketing Manager • Marketing Department
Pre-boarding 12 Tasks Pending
Start Date: Aug 30, 2025 • Manager: Sarah Johnson • Progress: 25%
Next Milestone: Day 1 Induction
Due: Aug 30, 2025
SW
Sarah Wilson
Financial Analyst • Finance Department
3-Month Review Ready for Decision
Start Date: May 20, 2025 • Manager: David Finance • Progress: 90%
Next Milestone: Probation Decision
Due: Nov 20, 2025

Tasks Board

Kanban-style view of all onboarding tasks

🏁 Pre-boarding 4

Send Welcome Email
Michael Brown Due: Aug 25
Prepare Workspace
Alice Johnson Due: Aug 28
IT Equipment Order
Tom Davis Due: Aug 30

📅 Day 1 3

Welcome & Orientation
Sarah Wilson In Progress
System Access Setup
Michael Brown Pending IT

📋 Week 1 5

Policy Acknowledgments
Alice Johnson 50% Complete
Bank Details Submission
Tom Davis Overdue

🎓 Training 6

Health & Safety Training
All New Hires Scheduled
Role-specific Training
Alice Johnson Week 2

✅ Completed 12

Contract Signing
Sarah Wilson Completed
ID Badge Created
Michael Brown Completed

Document Management

Track required documents and submissions

Document Status Overview

View All →
📋

Employment Contract

Required for all employees

3 Missing
🏦

Bank Details

For payroll setup

2 Pending
🆔

ID Documents

Identity verification

All Received
🎓

Qualifications

Education certificates

4 Pending
🏥

Medical Forms

Health & safety compliance

All Clear
📝

Policy Agreements

Company policies

In Progress

Alice Johnson - Document Checklist

Send Reminder →
Document Type Required Status Submitted Date Verified By Actions
Employment Contract Required Signed Aug 15, 2025 HR Team
Bank Details Form Required Received Aug 18, 2025 Payroll Team
Tax Declaration Required Pending - -

Training & Development

Schedule and track employee training programs

Training Schedule - August 2025

View All Sessions →

August 2025

Mon
Tue
Wed
Thu
Fri
Sat
Sun
19
20
21
22
23
H&S Training
24
25
26
Induction
27
28
29
30
IT Training
31
1
🛡️
Health & Safety
Mandatory
All new employees must complete within first week
💻
IT Systems Training
Role-based
System-specific training based on job requirements
📚
Company Induction
Day 1
Company overview, culture, and team introductions
🎓
Professional Development
Ongoing
Skills development and career progression

Performance Reviews

Manage 3-month and 6-month probation reviews

📝
Due This Month
5
3 x 3-month reviews, 2 x 6-month decisions
✅
Confirmation Rate
92%
Employees confirmed after probation
⏰
Avg Review Time
3.2 days
From initiation to completion
📈
Satisfaction Score
4.6/5
Employee review satisfaction

3-Month Review - Sarah Wilson

In Progress

Performance Ratings

Job Knowledge
4/5 - Good
Communication
5/5 - Excellent
Team Integration
4/5 - Good

Comments & Feedback

Onboarding Analytics

Comprehensive onboarding metrics and insights

⏱️
Time to Productivity
12.5 days
↓ 18% from last quarter
Target: 15 days
✅
Completion Rate
87%
Documents and tasks completion
↑ 5% from last month
👥
Employee Retention
94%
6-month probation success
Industry benchmark: 88%
😊
Satisfaction Score
4.3/5
New employee experience
Based on exit surveys

Onboarding Pipeline (Last 6 Months)

View Detailed Breakdown →
78
New Hires
100%
76
Pre-boarding Complete
97.4%
74
Week 1 Complete
94.9%
71
30-Day Review
91.0%
68
3-Month Review
87.2%
64
Confirmed
82.1%

Welcome Alice Johnson!

Your personalized onboarding portal - everything you need for your first weeks

Welcome to the Team!

We're excited to have you join us as a Senior Software Engineer in the IT Department.

Aug 20
Start Date
Michael Tech
Your Manager
Jane Senior
Your Buddy

Your Onboarding Progress

Week 1 - 65% Complete

✅ Completed

• Contract signed
• Welcome email received
• ID badge collected
• Workspace assigned
• Day 1 induction

🔄 In Progress

• Policy acknowledgments (3/5)
• IT systems training
• Bank details submission

⏳ Upcoming

• Health & safety training
• Team introductions
• Role-specific training
• 30-day check-in

Your Action Items

3 Items Due
Submit Bank Details Form
Due: Aug 23, 2025 • Overdue by 1 day
✓
Complete IT Systems Training
Completed Aug 22, 2025
Complete
Acknowledge Company Policies
Due: Aug 25, 2025 • 3/5 policies acknowledged
Schedule Health & Safety Training
Due: Aug 27, 2025
📚
Employee Handbook

Everything you need to know about working here

🏢
Office Map & Facilities

Find your way around and discover amenities

👥
Team Directory

Meet your colleagues and key contacts

📞
IT Helpdesk

Get technical support and system access